Retreat Participant Agreement and Liability Waiver

Inhale and Release: Rediscovering Your Authentic Self
Presented by Soulside Healing Arts
September 19–22, 2025 | East Bay Camp, Hudson, IL

1. Retreat Description

This Agreement pertains to your participation in Inhale and Release: Rediscovering Your Authentic Seld hosted by Soulside Healing Arts, taking place from September 19–22, 2025, at East Bay Camp, 24248 Ron Smith Memorial Highway, Hudson, IL 61748.

The retreat includes:

  • Lodging for 3 nights

  • All meals from Friday dinner to Monday breakfast

  • Workshops, yoga sessions, sound baths, guided meditations, and other group activities

  • Access to retreat grounds and facilities during the event

2. Retreat Pricing & Payment Terms

  • Full Price: $875

  • Early Bird Rate: $800 if paid in full by June 20, 2025

  • Payment Plan Option: 3 monthly payments of $291.67

  • A $200 nonrefundable deposit is required to reserve your spot.

  • Final payment is due no later than August 20, 2025.

  • Failure to make timely payments may result in cancellation of your registration without refund.

3. Cancellation Policy

By registering, you agree to the following:

  • All cancellations must be submitted in writing via email to: info@soulsidehealingarts.com

  • The $200 deposit is nonrefundable.

  • No refunds will be issued for cancellations made less than 30 days before the retreat start date.

  • No refunds will be issued for no-shows or early departures.

  • In the case of a documented medical emergency, we may consider a partial refund at our sole discretion.

  • Soulside Healing Arts reserves the right to cancel the retreat due to low registration, in which case all payments made will be refunded or transferred to a future event.

  • If cancellation occurs due to force majeure (e.g., extreme weather, political unrest, acts of God), refunds will be subject to any refunds received from the venue.

  • Soulside Healing Arts is not responsible for any travel, lodging, or personal expenses incurred due to changes or cancellations.

4. Assumption of Risk & Waiver of Liability

By signing below, I understand and agree to the following:

  • I voluntarily choose to participate in this retreat and understand that yoga, meditation, breathwork, nature walks, and other retreat activities involve physical and emotional risks.

  • I affirm that I am in good health and capable of participating in the planned activities. I agree to notify Soulside Healing Arts of any physical or mental conditions that may affect my participation.

  • I assume full responsibility for any personal injury, illness, emotional trauma, loss, or property damage that may occur during or after my participation in this retreat.

  • I release, waive, and discharge Soulside Healing Arts, its directors, instructors, facilitators, employees, agents, and volunteers from any and all claims, liabilities, damages, or costs arising from or related to my participation in the retreat, including but not limited to injury, loss, or theft.

5. Media Release (Optional)

☐ I grant permission to Soulside Healing Arts to take and use photographs, video, or audio recordings of me during the retreat for marketing or promotional purposes.
☐ I do not grant permission for my likeness to be used.

6. Agreement & Signature

By signing this agreement, I acknowledge that I have read, understood, and agree to abide by the terms outlined above, including payment and cancellation policies, the assumption of risk, and the waiver of liability. I also understand that this agreement is binding and that participation in the retreat is contingent upon acceptance of these terms.

Participant Name: ___________________________________________

Email Address: ___________________________________________

Phone Number: ___________________________________________

Emergency Contact Name & Phone: ________________________________

Signature: _______________________________________

Date: ______________________